Everything an activity centre needs, joined up
From the first enquiry to the end-of-day debrief, ActivityHub keeps sessions, staff, kit and safety talking to each other on one live board.
Automatic timetabling that respects reality
Tell ActivityHub the groups, the activities they should try and the slots available. It builds a conflict-free rotation in seconds, honouring venue capacity and only placing instructors on activities they are ticketed for. Drag anything by hand and the day board re-checks instantly.
- Auto-build a full week, then fine-tune by hand
- Respects venue capacity and instructor tickets
- Live conflict detection on every change
- Named sub-groups rotate through activities
Timetabling
Tell ActivityHub the groups, the activities they should try and the slots available. It builds a conflict-free rotation ...
Rotas built around who is actually free
Build staff rotas from real availability and match instructors to the qualifications they hold. See at a glance who is on, who is free and who is about to be double-booked, before it becomes a problem on the morning.
- Availability-aware rota building
- Qualification-matched deployment
- Double-booking warnings
- Clear day view per instructor
Rotas & staffing
Build staff rotas from real availability and match instructors to the qualifications they hold. See at a glance who is o...
Bookings and visiting groups, organised
Take participant bookings with capacity and a waitlist, then split large visiting schools into named sub-groups, each with its own rotation, register and dietary notes. Everyone sees the same plan at the level of detail they need.
- Capacity limits and waitlists
- Split visiting groups into named sub-groups
- Per-group registers and dietary notes
- Read-only share codes for visiting schools
Bookings
Take participant bookings with capacity and a waitlist, then split large visiting schools into named sub-groups, each wi...
Kit tracked down to the last harness
Every helmet, harness and buoyancy aid gets a printable QR label. Scan to book out, scan to return, and record inspections against the item. Consumables reorder when they run low, and the day board warns you before a session is short of kit.
- QR book-out and return in seconds
- Inspection history per item
- Consumables with low-stock reordering
- Kit-shortage warnings on the day board
Kit & equipment
Every helmet, harness and buoyancy aid gets a printable QR label. Scan to book out, scan to return, and record inspectio...
RIDDOR-aware incidents, logged in the field
Record near-misses and accidents from a phone on site, with the detail you will need later. ActivityHub flags anything that may be RIDDOR-reportable and keeps a clean, timestamped audit trail for inspections.
- Log incidents from the field
- RIDDOR-reportable flagging
- Timestamped audit trail
- Handover notes between shifts
Safety & incidents
Record near-misses and accidents from a phone on site, with the detail you will need later. ActivityHub flags anything t...
No one teaches on a lapsed ticket
Store every instructor's national governing body awards and first-aid certificates with expiry dates. Get warned weeks ahead, and the timetabler simply will not place staff on activities their qualifications do not cover.
- Central qualification records
- Expiry alerts weeks in advance
- Blocks deployment on lapsed tickets
- Ready for any inspection
Qualifications
Store every instructor's national governing body awards and first-aid certificates with expiry dates. Get warned weeks a...
See every feature on a real day at your centre
Book a 20-minute demo and we will set up a sample timetable with your own activities and kit.